Running an online business involves managing a lot of moving parts. If you don’t have efficient systems and delegation in place, you are going to drown under the tasks. Here is what we use to keep ourselves on check:


Slack is for Internal team communication, so if you are a one man band you won’t need this yet.  But if you communicate with others as part of your business operations – STOP USING EMAIL and start using slack, like right now! 

Get A Free Slack Account Now


Awesome project/task management tool designed to improve team collaboration. It focuses on allowing users to manage projects and tasks online without the use of email.  

Get A Free Asana Account Now


Trello is a great way to organise your team tasks and work with others, assign tasks, create todo lists and more. It’s particularly useful to manage recurring tasks that have a specific workflow. It also interfaces with Asana, Slack, Dropbox, Google drive,  and any cloud service you will ever use.

Get A Free Trello Account Now


Take notes, capture web pages, capture images, organise your notes and access them from anywhere for free. There is a reason why Evernote is worth more than the New York Times itself. Great note collector that can help you become super productive. Available on the web, iPad, iPhone and everywhere else where you need to make a note, clip something to read later and then move on. I love this thing. 

Get A Free Evernote Account Now


If you want to be an internet marketer chances are you will eventually need a Dropbox account. Dropbox is a free service that allows you to easily backup and share your documents, videos, and photos between multiple devices. It’s a great tool for sharing files with VAs and other team members. 

Get A Free Dropbox Account Now


Skype is one of my most used tools. Not only do I meet with my team in a chat room daily, but I make dirt-cheap long distance phone calls form my computer and handset. I have a “skype-in” phone number (about 30 bucks a year) that is a California based phone number (thus no long distance fees for my colleagues and family) that routes phone calls to my computer.

LastPass – I use this to store all my passwords and share logins with virtual staff.

Quickbooks Online – OK, I can’t claim any love for Intuit. Truthfully, the company is annoying. However, QBO offers the best balance of what I personally need for business accounting, and pricing.

XMind – Mind Mapping software to help you plan blog posts, products, live training or just about anything else you can think of.  XMind is my favorite of the many mind mapping tools on the market and the free version has all the functionality you will ever need.

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